This page contains a brief discussion of the data and reports that can be used to pass an audit of your record keeping system. It focuses relevant data for wine labelling assurance programmes and wine traceability.
The data in Vinsight can be used dually for formal audits for certification of things like label claims, organics programmes, governmental compliance and food safety as well as providing detailed info for use in your winemaking decisions.
The purpose of a formal audit of a record keeping system is not to verify every byte of information stored in your system but to audit the procedures and mechanics of the system to be able to infer the accuracy of the information the comes out of the system. The processes below can help you either sample your data, or do detailed traceability.
what fruit came into the winery? Look at the Harvest Entry list or if using the Premium subscriptions you can use the Harvest History report.
what is in the winery now? Look at the Vessels list or if using the Premium subscriptions you can use the Vessel Contents report.
what fruit parcels make up the blend of each vessel? Look at the individual Vessels that you can access from the Vessels list or the Vessel Composition report if available to you.
where the wine from a particular harvest of fruit is now? Look at the “Where is it now” tab on an individual Harvest that you can access from the Harvest Entry list or use the Harvest to Composition report if available.
the composition of bulk wine received? Look at the individual receival that you can access from the Bulk Receival list or the Bulk Receival Composition report if available to you.
the composition of bulk wine despatched? Look at the individual despatch that you can access from the Bulk Despatches list or the Bulk Despatch Composition report if available to you.
View Audit Trail – To view a flow-chart tracing every movement for particular batch or tank, logically linked in the order they happened, use our Audit Forwards and Audit Backwards features. The audit trail is a great way to prove that data summarized on the “Where is it now?” tabs and the “Components” tabs can actually be traced forwards and backwards through the production process.