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Managing Harvest Costs


When you buy fruit from another grower, you can connect this purchase transaction to your harvest entry so that the costs of that purchase are reflected in the fruit costs that flow through to your bulk product.

For the basic process, read about this here first: Linking Purchase and Sales Orders

However there are a number of things you can do to smooth and improve this process.

You can also store your agreed price per tonne in Vinsight for each grower and variety, even down to a per subblock level, and control when these prices are valid until.

In this document:

Purchasing Fruit from a Grower

When you are creating or linking a Purchase Order from your Harvest Entry, the app can try to find the most appropriate unit price and sales tax rate for that purchase order line item.

To do this you must defining a predetermine prices for stock items that are linked to the varieties.


Create one or more Stock Items to represent each variety of grape you are selling and link them to that variety. If you are not going to create pre-determined prices, then you can save time by only having one Stock Item eg “Bulk Grapes”. If you are planning on having pre-set prices, you might like to have a Stock Item per variety to make the maintenance simply or cleaner. Set the Stock Item against the variety in the Settings > Grow > Variety area of the app.

The Stock Item might look like this:

Notice in the Prices area in the above image, that the last column has a Contact option. This allows you have have a price for that supplier that is different to the standard price. Also note that you should choose the appropriate sales tax for grapes. If you generate a Purchase Order from a Harvest Entry, the system will attempt to choose the most appropriate price to save you having to choose it manually. Once last thing about the above setup, it that the prices can be set to expire, so if you just want to have a price for the current season, you can set it to expire at the end of the year or similar.

One final little help in the pricing area, is that you can set a price per subblock, there is no drop down list to help, so you will need to type carefully, but if use this format “subblock:subblockcode” then it will attempt to use that when searching for the best price e.g:

Payment Terms.

For a particular Supplier or Customer you can add default Payment Terms for them in the Contact page in the Ordering Details section. When a purchase order is created, it will default to using those payment terms of the supplier. See the example below:

If you need help configuring these more complicated payment terms, get in contact with our support team.

Costing fruit from your own vineyard